• We will comply with the related laws and regulations in handling personal information.
  In the event participants of this event (hereinafter the participants) acquire personal information through the event, the participants shall observe the Act on the Protection of Personal Information and related laws and regulations.
  In particular, if the participants give personal information to a third party, the participants shall obtain the consent of the person concerned except for the purposes as set forth in Article 2 below, or in any other case expressly specified in this Policy.
  In the event that any dispute arises between the participants and the person concerned regarding such personal information, both parties shall settle such dispute upon mutual consultations and the Organizer shall assume no responsibility whatsoever regarding such dispute.
• We will acquire and use personal information solely for limited purposes.
  The Organizer will properly and safely manage the personal information provided by the participants, take steps to prevent leaks, loss or damage thereof, thus striving to protect personal information through determination of the handling thereof as follows.
  Personal information on the participants we receive will be used for the following purposes, in order to support mutual businesses with our industry partners, upon participants’ consent to this Privacy Policy.
  
  • (1)
    To post on the “List of Participants” on our official website,
  • (2)
    To publish in the “List of Participants” in our official guidebook,
  • (3)
    To publish corporate information and product information in various publications distributed at the venue,
  • (4)
    To provide the participants and projected participants lists to exhibitors and others,
  • (5)
    To provide exhibiting companies and exhibition members with the viewing history (access logs) of the participants related to the company and content/service information,
  • (6)
    To provide the participants with the viewing history (access logs) related to their information posted on our official website,
  • (7)
    To print the participant’s name, company name, nationality and portrait photo on their ID badge for identification,
  • (8)
    To provide the participants list of Market Screenings and the co-hosted event, the Tokyo International Film Festival official selected film screenings to the exhibitors,
  • (9)
    To arrange airline tickets, hotel accommodations, visa issue support documents for the entry visas for Japan for the participants,
  • (10)
    To organize business matching events between the exhibitors and the participants,
  • (11)
    To register for use of the official online library,
  • (12)
    To introduce the participants when the participants appear on our official videos or in market reports,
  • (13)
    To create PR advertising materials and reports in print, image or web form using photos and images shot by the organizer,
  • (14)
    To deliver various service proposals and information and periodical news by telephone, mail, E-mail, etc.,
  • (15)
    To study, analyze, and plan products and services provided to the participants making use of market research, data analysis, and questionnaires, as well as contacting the participants concerned,
  • (16)
    To inform the participants of oncoming events, symposiums, or seminars from the Organizer and the related events’ organizers, or
  • (17)
    To identify the participants, to share registered information, and to contact and give information to the participants for administration and operation of this event,
• We will not provide the personal information to third parties as a general rule.
  We will not disclose or provide the personal information provided by participants except for in the following cases:
  
  • (1)
    We will disclose the personal information selected as “disclosable” at the time of registration on the “List of Participants” on our official website and in our official guidebook to limited participants who have been assigned IDs and passwords.
  • (2)
    We may provide the personal information to third parties within a scope that is reasonably necessary for the respective purposes of use as stated in items (3) (4) (9) (10) (12) (13) and (16) of Article 2 above.
  • (3)
    For the purposes as stated in item (8) of Article 2 above, we may provide the personal information on the participants at the Tokyo International Film Festival official selected film screenings and events to the Tokyo International Film Festival Office.
    The Tokyo International Film Festival Office will manage and use the personal information provided by us in accordance with its Privacy Policy, as per the following URL.
    Tokyo International Film Festival Privacy Policy
  • (4)
    In the event that government agencies request disclosure legally, we may provide the personal information to the relevant government agencies.
    Except for in the above-stated cases and in cases where legally permitted, we will not provide the personal information to third parties without the consent of the person concerned.
• We will exercise thorough safety management of personal information
  The Organizer will thoroughly develop internal rules, etc. and take necessary and proper measures for safety management in order to prevent loss, damage, improper disclosure to external parties, or alteration, etc. of personal information.
  We may outsource some operations for smooth progress of operations and thus provide the personal information to outsources within the necessary scope, however, in such instance, we will execute agreements on proper handling of the personal information with those outsources, in addition to supervising so that the personal information will be properly handled.
• We will respond to requests about personal information
  The Organizer will strive to manage the personal information in the most accurate and up-to-date state. In addition, when the participants request disclosure and correction of their own personal information in our possession, we will disclose and correct it upon confirmation of the fact that the requestor is actually the person concerned.
  When the participants request suspension of use, deletion or suspension of provision to third parties of the personal information in our possession on the person concerned, we will suspend use, delete or suspend provision to third parties within a reasonable period and scope upon confirmation of the fact that the requestor is actually the person concerned.
• Inquiries
  For requests for disclosure and correction, suspension of use, deletion or suspension of provision to third parties of the personal information, and any other inquiries about the handling of the personal information, please contact contact@tiffcom.jp.
  Various data incidental to applications for the exhibition shall be properly protected and managed in accordance with the Privacy Policy.

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